What Are Barriers To Communication

Friday, November 5, 2021 4:51:55 AM

What Are Barriers To Communication

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Breaking Down Communication Barriers - Angela Graves - TEDxEvansville

The fact that each major region has its own language is one of the Barriers to effective communication. Sometimes even a thick dialect may render the communication ineffective. Thus, it is important to find a common ground for effective communication. Technological barriers is another form of communication barrier. Over the years there has been a rapid advancement in technology.

This in a way has an impact on communication. While there is a positive side to rapid increase in the level of technological advancement, there is no doubt that it has its negative effects on communication. This is to say that technology aids better communication and is also a barrier to communication. With the speedy development in technology, it becomes difficult to keep up with the newest developments. Also, the cost of technology is sometimes very high. This, not every individual or organization can afford some of the newest technology. Hence, this becomes a very big barrier. There are many methods of communication at an organizational level and each of these methods have shortcomings.

However, a complex and rigid organizational structure is usually the major factor for inefficient communication, thus making it one of the most common communication barriers. In such organizations there may be inefficient information sharing and communication systems, often resulting in a lack of engagement due to numerous processes. In other words, if a company is highly hierarchical and structured, information can easily get lost or distorted as it travels through each layer of the hierarchy. Different people perceive the same things differently.

This is a fact which we must consider during the communication process. Knowledge of the perception levels of the audience or the recipient is crucial to effective communication. People have different communication skills and styles. Sometimes, the difference in communication skills can cause communication barriers between the sender and the receiver of the message. Some use detailed data, while others rely on generalities, and so forth. Too little information is not good, but too much information can cause even more damage. Information overload has always been one of the biggest communication barriers.

Moreover, information overload has proved to have a very negative impact as it can lead to disinterest. Effective communication is about engagement between the parties involved in communication. When there is no interest and engagement from both parties, this ruins the aim of effective communication. So, first understand what works best for your audience or receiver and apply it while communicating.

Before now, there were only few communication channels in existence but recently there are lots of different communication channels people use nowadays. Such complexity in the communication system makes it hard for people to make sure that they use the right channels to inform people and deliver relevant information in a timely manner. For instance, an employer wants his P. A to get him a cup of coffee. Rather than send a direct message or even put a call across, he decides to send the message via an email. There is every possibility the P. A may not access the mail till the close of work.

This goes to entrepreneurs who choose the wrong channels to advertise their products and services. Channels of communication can sometimes pose a barrier. Or the general level of background noise can be so intense that it is hard to focus for long on one particular voice. Outside activities may be a distraction to those with a view out windows. Finally, it may be lunchtime or too close to quitting time to keep people focused. Fortunately, with some awareness and advance planning, physical barriers to effective communication are some of the easiest to overcome. Personal and particular experiences color how people view the world and how they communicate. A message sender sees the world through one set of filters experiences and values and the receiver sees it through a different set of filters.

Each message has to pass, therefore, through at least two sets of filters. The more similar people are in lifestyle, experience, culture, and language, the more similar their mental filters are likely to be and the less distortion should occur. This is why people who come from very different social and economic situations than their audience must work extra hard to say exactly what they mean to avoid confusion. Also, the fewer people involved in the transmission of a message, the greater the chance that it will be received as the sender intended. In business, however, messages may be summarized by a manager and relayed through an administrative assistant who has clarified or edited the message.

Messages exposed to many filters should be repeated in various ways to make sure they were understood as the sender intended. For instance, some people live purposefully healthy lifestyles by frequently exercising and eating only nutritious food but still smoke cigarettes. Psychologists believe that they are selectively ignoring the evidence that smoking is dangerous to their health. They have chosen to disregard the information that would make them feel guilty or fearful about this habit. This is called perceptual defense.

Selective perception can also be vigilant , meaning people are extra sensitive to things that are significant to them. On the other hand, a favorite employee coming late to work one morning might elicit concern that she had car trouble. Selective perception introduces bias into the communication process. We have all been in situations when we felt that too much information was coming at us.

When this happens, we feel overwhelmed and fear that we will not be able to retain any information at all. Sometimes it is not just the quantity of communication but the level that causes overload. If the message contains information that is new to the receiver, including processes or concepts that are not familiar, then the chances of overload increase greatly. The sender should break up the message into more palatable or digestible bits and reduce the amount of information that has to be absorbed at any one time. One technique is to make a high-level announcement and then follow it up later with more details.

The sender has the primary responsibility to check that the receiver has understood the message. This means that a manager may have to adjust a message to reflect the various experiences of the employees. A new employee may need repeated explanations before beginning an operation, whereas an experienced employee may start rolling his eyes at the same old instructions. Semantics is the study of the meaning of words and phrases. But semantics is extremely important in effective communication. There are some common barriers of communication including irrelevance to the receiver, lack of attention and interest, distractions, physical disabilities such as speech difficulties or hearing problems, differences in perception and viewpoint, and physical barriers to non-verbal communication.

In this article, we will discuss the most prominent barriers to effective communication. Communication is defined as the process by which thoughts, information, and feelings are sent and received through verbal or non-verbal methods and means such as verbal communication, writing, drawings, signals, and behaviors. Communication is one of the main building blocks in relationships between people and organizations. Communication can also be defined as the process of creating and exchanging meaning between parties. Communication between individuals and groups is divided into two main types, namely:.

Formal communication: It is the communication that takes place through the various official communication channels within the organizational chart, as it may occur between a superior and a secondary employee or between an employee and a manager or between employees or managers with each other, and these communications can be verbal or written and are often recorded and saved. Informal communication: It is the casual and unofficial form of communication, and it is characterized by that it can spread quickly and it is very difficult to discover its source.

In informal communication, information is exchanged spontaneously and can spread quickly between two or more people without conforming to formal rules, formalities, processes, systems, and chain of command. And it is very difficult to discover the source of information. Informal communication may also lead to incorrect rumors, and people's behavior is often affected by rumors and unofficial information that may sometimes hinder the work environment.

Before addressing the barriers to effective communication, it is necessary to talk about the elements of the communication process. The effective communication process is a continuous process that includes several main elements, namely the sender, the receiver, the means of communication, encoding and decoding in addition to the feedback. The following points summarize the elements of the communication process and the role of each in this process:. Message: It represents ideas, information, opinions, facts, feelings and other messages that are generated by the sender.

Sender: The sender represents the party responsible for creating the message and transmitting it to the receiver. He is also the source and the person who starts the communication process. Receiver: The receiver is the person who receives the message from the source and tries to understand the message in the best possible way to achieve the desired goals. Communication channel: The communication channel represents the means by which the message is transmitted.

The person interested in communicating has to choose the channel to send the required information, ideas, etc. The information is sent to the receiver through certain mediums which may be either a physical transmission medium such as a wire or a logical communication over a multiplexed medium like a radio channel in telecommunications and computer networking. Encoding: Encoding is the process of converting ideas into communication. The encoding process depends on the purpose of the communication and the relationship between the sender and the receiver. An encoder uses a "medium" to send the message - a phone call, text message, email, face-to-face meeting, or other communication tools.

Decoding: Decoding is the process of interpreting and translating the coded information into a comprehensible and understandable form. Decoding the message is how the listener or audience is able to understand and interpret the message.

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